Surefire Tips for Email Response

Do you get far more email than you can process?

Odds are your boss, the hiring manager or whomever you are sending your important email to gets as much or more.

What does it take to get your email seen, read, and responded to?  When do attention-getting email antics backfire?   These email tips will help in getting the response you’re hoping for.

Email – 7 Golden Rules (Beyond the Basics)

  1. Consider the purpose of your communication before you begin.
    • Know what you want your recipient to do or know as a result of having read your email message.
  2. Consider your audience when communicating via email.
    • Writing to a person you don’t know — like a recruiter or someone you’d like to network professionally? Use more formal/professional language.
    • Writing to someone you know well?  You can use more casual language.
    • Writing to your boss? Use language that is between the two.
    • The tone and language you’d use for setting the agenda for a board meeting in an email is probably different than the language you’d use to announce the holiday party in a company-wide email message.
  3. Have a clear and specific subject line.
    • It gives your reader a reason to prioritize your email.
    • It also makes your email easier to find via search if “lost” or accidentally deleted.
  4. Email communication is different from speaking to someone in person.  You need to —
    • Have a strong and specific opening line.
    • Get to the point right away.
    • Give your reader the most important info up front.
    • Use simple and direct language.
    • Make your email message scan able – so your reader can get the gist in a glance; considerer using bold, bullet points or numbers as needed.
  5. Stick to one subject.
    • If you switch subjects, create a new message string with a new and specific subject line.
  6. Be pleasant, to pay attention the tone of your note.
    • Some email messages can unintentionally sound demanding, terse and commanding. Pay attention to how the writing comes across and remember you catch more flies with honey than vinegar. Never, ever have an argument on-line/or in an email.
  7. If your email message needs additional information (ex. cover letter, resume,other information), attach documents or add links.

Want a 36% Boost in Your Email Response?

If you’re interested in a response to your email, what’s the very best email closing?

I’ll leave you in suspense, but thank you in advance (and you can find out the research-based answer to the best email closing by clicking this link)

Your Stories?

What are your email pet peeves? What’s the worst / funniest / most embarrassing email moments / you’ve observed – or experienced?  Thank you in advance for enlightening us!

Then again, maybe you’re more like “Sex and the City” actress and producer Sarah Jessica Parker

“I don’t believe in email. I’m an old-fashioned girl. I prefer calling and hanging up,” but then you wouldn’t be reading this email.

 

Surefire Tips for Email Response

Connie Dorigan, Founder and Director of Recruiting, sees the food processing industry as the link between good living and good people. She’s the west coast’s most experienced and trusted food processing recruiter. She also provides Executive and Career Coaching and lots of free job search tools. Once you’ve connected with Connie, you’ll always be connected.

© 2018 Connie Dorigan. All rights reserved.

This is a general interest article and does not constitute specific or legal advice.

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